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Office Space: How to Make the Most of Your Space

Written by : Posted on October 9, 2015 : Comments Off on Office Space: How to Make the Most of Your Space

Office Space is a new series to help you make the most of your space, company cultural, and personal well being. It focuses on tips you can incorporate AFTER you’ve moved in.

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We talked in a previous post out company culture can increase your company’s success; now let’s talk about how another way to make your space feel energized and functional via your layout. Call it Feng Shui or call an interior decorator, but how you arrange your office layout can make the difference in both customers and employees.

Our partners, Cort Furniture, have some tips to make the most of your office space:

  • We always see an empty space as being larger than it really is, so be careful putting too much furniture in the space. It fills up fast.
  • Visually, darker colored furniture tends to make a space look smaller and, conversely, lighter colored furniture can make a space look bigger.
  • Technology and innovation never stops. Renting furniture can leave you with tremendous flexibility to address changes that you can’t see coming while freeing up money to be used for the best people and training which will grow your business.  Furniture depreciates, people don’t.
  • Technology also drives furniture needs. It can be very beneficial to pay a little more to get modular/mobile furniture that can change with you rather that a more traditional desk that is incapable of changing what it is or how it works.
  • Spaces are getting smaller, driven by the goal of getting the highest output (most people in smallest possible space) for the least cost. Bear in mind that the money side of this is the easiest to see and has the least long-term-impact.  Spending a little more now on flexible furnishing will  save you from having to buy all over again… at higher future dollar values.

An uncomfortable office space can hinder productivity so use that space wisely.

Ready to take the first step and lease? Contact a leasing agent today!

We’re Hunting for Tenants!

Written by : Posted on September 15, 2015 : Comments Off on We’re Hunting for Tenants!

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Office Space: Company Culture Matters

Written by : Posted on September 11, 2015 : Comments Off on Office Space: Company Culture Matters

Office Space is a new series to help you make the most of your space, company cultural, and personal well being. It focuses on tips you can incorporate AFTER you’ve moved in.

 

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When a person – be it a customer, client, potential new hire, or a team member – how do they feel? Energized, inspired, productive? Or tense, chaotic, and/or less efficient? With the Millennial generation hitting the workforce, company culture you create within the walls of your office space is more important to overall company success than ever. In fact, according to Entrepreneur.com, “this leads HR leaders to consider culture and engagement their number-one challenge and according to a recent study by Deloitte University Press, in order to attract, retain and engage the modern workforce, we need to focus on company culture.”

So how do you make your company culture better while still maintaining a structure to ensure success?

One tip is to embrace today’s advanced technology. It’s become easier than ever to work virtually wherever you are. Offer remote working on Friday or flexible hours to promote family time. Another is to promote professional relationships that will help keep your team excited to work with one another. Plan holiday pot-luck lunches or sporadic happy hours for those who want to come – anything that allows everyone to interact outside of the immediate working zone.

Need some more convincing? Forbes’ article “Focus on Your Company Culture, and Earnings Will Follow” is a good read.

Office Space: Why You Need That 10 Minute Break

Written by : Posted on August 28, 2015 : Comments Off on Office Space: Why You Need That 10 Minute Break

Office Space is a new series to help you make the most of your space, company cultural, and personal well being. It focuses on tips you can incorporate AFTER you’ve moved in.

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Think about it: if you have a desk job, you’re spending a solid 7-8 hours sitting down. According to The Washington Post, this can negatively affect your body in multiple ways including:

  • Organ damage
  • Muscle degeneration
  • Leg disorders
  • Back problems

That’s why it’s important to take advantage of your office space, suite, and floor by making the time to move around. Whether that’s a 10 minute break to catch up with co-workers or setting a personal goal to drink 1 gallon of water before you leave to go home, your body is begging you for a break from the desk chair and computer screen.

Forbes has a great article about what you can do to make sure you’re giving your body the break it needs. Here’s a recap:

“For your neck, touch your ear to your shoulder and hold it there. For a chest opener, stretch your arms back as if you were trying to grab a pencil between your shoulder blades. Stand in a doorway, hold the door frame on each side and walk forward until you feel a stretch in your chest. Last, try supported back extensions. Hold your hips and gently extend your back by bending backward.”

Don’t want to be that person drawing attention from the extra movement? Try to remember to skip the elevator for the stairs instead; or forgo the email in exchange for getting up and walking to your co-worker. Set a timer on your phone to get up and take a lap around the office or grab some water from the break room every hour.

A little more incentive: taking the time to stretch and get your body moving will increase your (and your employees’) overall work efficiency!

Size Does Matter

Written by : Posted on July 30, 2015 : Comments Off on Size Does Matter

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200 Square feet, 1,500 square feet, combining two 300 square feet spaces together – what size office space do you need? When you begin the process of looking for that perfect office space (whether it’s the first space for your company of three or you’re looking to grow and expand from your current location), knowing how big of a space you need is imperative.

First, take count of how many physical employees will be in the office on a daily basis. Do you need a space dedicated to a receptionist? How big of a conference or meeting room is necessary if you require this? Some numbers to keep in mind are:

9-11 people – dedicated meeting room space: 225 square feet
12-15 people – dedicate conference room space: 300 square feet
15-18 people – dedicate board room space: 375 square feet

Think about the title of those employees, too. For example, a CEO should have a larger office than a manager. Plan to use about 300 square feet for the CEO and 225 square feet for a manager. Some other general office sizes to keep in mind are 150 square foot for a standard office and 120 square foot for a small office. If you’re wanting to use cubicles in an open space, keep in mind how big you want those. Here are some standard cubicle sizes:

Standard cubicle: 48 square feet
Small cubicle: 25 square feet

One of the best sources you can use when it comes to determining the correct amount of space for company is your leasing agent. To talk to one of ours, give us a call today!

Location, Location, Location

Written by : Posted on July 30, 2015 : Comments Off on Location, Location, Location

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You’ve heard the old real estate mantra “location, location, location.” Not only does that apply to your home real estate, but to your company’s office location as well.

Here are some things to consider when you’re looking to lease an office space:

Access to major highways
When you’re explaining to a client where you’re located – especially if that client is coming from out of town – you’re going to want to make it as easy as possible to find. Also keep in mind the commute of your employees. Backroads or small streets can get confusing in a city while major highways are easier to navigate.

Distance from airports
If the CEO is constantly jetting off for business trips or you have multiple locations that need to be tended to, airport distance is essential. Look for properties either in close proximity or with easy access.

Restaurants, shopping, entertainment accessibility
Choosing a location that offers multiple lunch options, ideal off-site meetings, or even the occasional happy hour will not only keep your employees happy but will increase your brand awareness by reaching new potential customers that are visiting those entertainment spots.

Your target audience
If you’re aiming for the medical professionals, find a space in the medical district. Want a trendier crowd? Stay close to the heart of the city. When it comes down to it, you want to make it as easy as possible for your customers to find you – what better way than to be where they already are?

For more information on locations and leasing in a prime space, check out our property locations!

First Time Tenant Tips

Written by : Posted on July 30, 2015 : Comments Off on First Time Tenant Tips

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When you’re looking to lease company office space for the first time, the amount of preparation, site visits, and lease negotiations can be taunting. But when you start feeling prepared for what is to come, you’ll find the process runs smoothly.

Take a few tips from our leasing agents:

  1. Know what size space you’re looking for. Need some help? Check out our Size Does Matter post for how to calculate the square footage you want.
  2. Know the language so you’re all on the same page. The U.S. Small Business Administration has nice collection of terms to know.
  3. Be prepared with a list of key questions to ask. Keep those in a handy place so you don’t forget as you’re meeting and looking at spaces.

Check out what Forbes says about leasing commercial real estate:

“1. Don’t stop looking until you find at least two or three places that work. The extra shoe leather will pay negotiating dividends later.

  1. Don’t sign any lease until you know the entire expense picture, including maintenance, which we’ll cover next time.
  2. Avoid emotional attachment until after you’ve negotiated lease terms you can live with. At this point, the only emotion that should enter into your decision is whether customers will get excited about the location. Love is for lovers – this is business.
  3. Ask for a pro forma copy of the lease as soon as possible and read it. Commercial leases are like belly buttons – each one is different.
  4. Create a comparables analysis in an electronic spreadsheet that allows you to compare the details of prospective properties. The basics include: leased square footage, unit lease price, incremental expenses (including maintenance), lease term required (how many years), plus pros-and-cons notes about each property. The notes will come in handy later if you need a tie-breaker when you’re making the final decision.”

Knowing what to expect will save you time and money – and a killer office space to call your own!

If and when you’re ready to get started, give our leasing agents a call!